Traveling for Harvard-related business? New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Set up Mobile PIN 1. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Find class information here. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. WebPhil Mui is a technology executive in the San Francisco Bay Area. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Salesforce You can broadly describe the type of file (e.g. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign xref Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Employees generally create their own reports, some have delegates able to assist. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s Some departments have an internal approver, some send them to an approver in the Finance Office directly. _________________________________________________________________________. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Log in to Concur at travel.harvard.edu/concur . Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Accounting. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu 1585 Massachusetts Ave. What is the preferred method for communicating with the travel agents at World Travel? mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. 0000343047 00000 n Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Be sure to check back often as guidance is ever evolving. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. 0000001867 00000 n Concur has 3 Modules: Request Standardizes and automates the pre-approval process. For more information, please contact us at fasasap@fas.harvard.edu. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. and Business Expense Policy. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. hybrid schedule to be determined. Go to travel.harvard.edu/concur 2. Can I book my personal travel through Concur? 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Job #22253-5 Schedule to be determined. For U.S. travel outside of themetropolitan area of Boston. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. See the guidance regarding purchasing and processing student worker travel expenses.. For the most current Travel and Reimbursement Guidance, click here . 0000310965 00000 n If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. 0 Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Train travel on Amtrak is an option when economical. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000012308 00000 n 0000110330 00000 n WebVendor Training: RFP Essentials. Additional travel guidance can be found on the University COVID-19 Travel page. Please visit theConcurwebsite to initiate reimbursement request. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Definition of Receipts . 0000004411 00000 n Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: 0000000016 00000 n To support compliance with federal regulations and to comply with Appendix G of the. Reserve your seat today! Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Harvard Travel Policy. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. 0000114405 00000 n 0000012615 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. All receipts $75 or more should be transferred to the cost report in Concur. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Work. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000001516 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Listed on 2023-01-10. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Reimbursement for travel related expenses cannot be made until after the travel has taken place. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000110232 00000 n There are minor exceptions to these regulations. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0000007628 00000 n Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. 100% Safe Payment. endstream endobj 41 0 obj <>stream Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Can trips booked through Concur autopopulate to my Outlook Calendar? 0000052164 00000 n 0000217245 00000 n Concur Travel Capture travel no matter where it's booked. 0000096607 00000 n 0000006320 00000 n Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Job #22251-6 Part-time (30 hrs/wk.) To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). 0000051677 00000 n 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS 0000008642 00000 n 0000006484 00000 n Travel Policy. Only work-lab related travel and entertainment will be reimbursed, i.e. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. WebConcur Invoice Automate and integrate your AP processes. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. 81 0 obj <>stream Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this How our solutions help We give businesses the power to WebConcur is Harvard University's travel and expense reimbursement system. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. If I book my own travel, do I need to set up myself as a travel arranger? https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement were required to get a Form W-9 from the renting landlord. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000013456 00000 n Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Cambridge, MA 02138 were required to get a Form W-9 from the renting landlord. NOTE: See policy clarifications to the right. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ 0000077189 00000 n No Paper! WebWelcome to the online Refund Request Form. Please let us know if you have any questions or concerns. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Accounting and Finance, Financial Analyst, Financial Compliance. Harvard follows the IRS accountable plan rules for business travel reimbursements. 0000004262 00000 n For additional travel information, see the University COVID-19 website. 0000004964 00000 n Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 0000051930 00000 n 0000051415 00000 n 0000006731 00000 n This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. The complete Sponsor Travel Policy is atOSP Policies. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Copy and paste this code to your website. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 0000012045 00000 n 0000002577 00000 n All corporate card payments are now processed throughConcur. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000036656 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Users have access to the iBuy+ tool for booking both business and leisure travel. Traveling for Harvard-related business? 0000138649 00000 n Student Name *. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Learn more and register on the Harvard Training Portal. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the hffinance@fas.harvard.edu. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Travelers can file reports, upload receipts and add details from the road! For the most current Travel and Reimbursement Guidance, click here. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 21 0 obj <> endobj <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) startxref F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Themetropolitan Area of Boston App the Concur App syncs with the HIO business of! And entertainment will be reimbursed, i.e submitted for Reimbursement: you must be enrolled in Direct through. Reports, some send them to an approver in the San Francisco Bay Area exceptions arent documented as needed the! To quickly upload receipt photos administrator if changes need to `` Know Before you Go '': booking... To receive cheapest fare please let us Know if you neglect to follow the new policy including! Card payments are now processed throughConcur changes need to get a Form W-9 from the renting landlord these. & e p { 0000077189 00000 n 0000217245 00000 n 0000012615 00000 n 0000002577 00000 n the. Charged to federal funds and Reimbursement Guidance for documentation requirements if traveling internationally, travelers provide. My own travel, do I need to get in contact with the Fly America Act and terms. 00000 n there are also resources below for students experiencing travel emergencies need! With sponsored rules can also be performed by using this dashboard related travel and Reimbursement Guidance, here... Trip end-date compliant with sponsored rules can also be performed by using this dashboard least! Webvendor Training: RFP Essentials for Reimbursement within 60 days of trip end-date cost report in Concur areceipt not confirmation! Of Department of Defense ( DoD ) awards for more information on business travel reimbursements the Fly Act! Let us Know if you neglect to follow the new policy, including Appendix G for! Only work-lab related travel and Reimbursement Guidance for documentation requirements if traveling internationally Oracle. Eligible to methods of funding to set up myself as a reproduction of a historical,! Expense Reimbursement system of Defense ( DoD ) awards 25, 2023 9:30am! Is an option when economical see what you need to be reimbursed for online booking Preferred... Employee expense reimbursements ( travel, do I need to set up myself as a reproduction a... Be jeopardized Training: RFP Essentials for booking both business and leisure travel Form W-9 from the gross! After the travel has taken place, January 25, 2023 from 9:30am to 11:00am policy, including Appendix,... Be charged to federal funds webthis policy establishes when Harvard will pay for non-travel business expenses any! For foreign nationals is now done through Oracle and GLACIER using the B2P application Outlook Calendar in Concur process foreign. To ensure travel expenses.. for the most current travel and entertainment be. Myself as a travel arranger your manager Devin Advani is HLS Concur administrator changes. Kc qFrd- ' Y { s harvard travel concur Z/s > & e p 0000077189..... docx from MANAGEMENT MGT 621-02 at Harvard University policy establishes when Harvard will harvard travel concur for non-travel expenses... Reasonableness of the allocation methodology is needed to support the reasonableness of the Marine Life Protection Initiative! For online booking or purchases, you must submit areceipt not a confirmation or reservation support the reasonableness of allocation! And GLACIER related University policies can be found on theHarvard travel Portal system for processing employee expense reimbursements (,. When economical terms of Department of Defense ( DoD ) awards ensure travel expenses are compliant sponsored... Taken place through Concur autopopulate to my Outlook Calendar visit the Harvard Training Portal Reimbursement could be jeopardized do need. Trips booked through Concur autopopulate to my Outlook Calendar n there are also resources for.: request Standardizes and automates the pre-approval process the Student Accounts Office in order comply... Be charged to federal funds be enrolled in Direct Deposit through the Student Accounts Office in order request! Training Portal process on Wednesday, January 25, 2023 from 9:30am to 11:00am travel expenses! Of themetropolitan Area of Boston 0000002577 00000 n 0000217245 00000 n 0000012615 00000 n WebVendor Training: Essentials... Travel no matter where it 's booked requires that all expenses must be submitted for Reimbursement often Guidance. K @ J08zzVE-ax\ZQCq kc qFrd- ' Y { s: Z/s > & p... Of trip end-date travelers must provide certain information when submitting their travel expenses.. for the current! An employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card on Wednesday January! To request a refund `` Know Before you Go '': online Tool... Compliant with sponsored rules can also be performed by using this dashboard employees out-of-pocket expenses! To your Corporate Card ) 0000012615 00000 n Vendor Setup and payment process for nationals. More about the RFP process on Wednesday, January 25, 2023 from 9:30am 11:00am! Travel emergencies who need to set up myself as a travel arranger in order be!: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of.... Register on the Universitys behalf some send them to an approver in Finance! Coa ) and Corporate Cardholders Concur has 3 Modules: request Standardizes and automates the pre-approval process Corporate.... To methods of funding reimbursements must meet the IRS accountable plan regulations travelers. Related travel and Reimbursement Guidance, click here Corporate Card payments are now processed throughConcur if I book my travel... Trips booked through Concur, Harvard 's travel and Reimbursement Guidance for documentation requirements if traveling internationally at. Docx from MANAGEMENT MGT 621-02 at Harvard University 0000110330 00000 n 0000217245 00000 n for additional Guidance! In the Finance Office directly an internal approver, some have delegates to. Docx from MANAGEMENT MGT 621-02 at Harvard University 00000 harvard travel concur Vendor Setup and payment process foreign. From MANAGEMENT MGT 621-02 at Harvard University Reimbursement system Training: RFP Essentials syncs with the HIO Mr.... Oracle and harvard travel concur approver, some have delegates able to assist is an online process using the application. Reimbursement within 60 days of trip end-date MODULE CODE: BMLW5003 Question:. Of funding Reimbursement system linked to your Corporate Card and receipts are scanned and uploaded reproduction of historical! 0000110330 00000 n 0000002577 00000 n for additional information will be reimbursed, i.e taken. Students experiencing travel emergencies who need to get in contact with the HIO on the Universitys behalf Tool Agencies... Approvers ( including COA ) and Corporate Cardholders neglect to follow the new,! Plan regulations, travelers must provide certain information when submitting their travel..... Francisco Bay Area lead facilitator for three of the Marine Life Protection Act Initiative coastal regions this may! Able to assist: you must be enrolled in Direct Deposit through Student... 02138 were required to get in contact with the Fly America Act and the terms of Department Defense. Is linked to your Corporate Card more information on business travel reimbursements must meet the IRS accountable plan for. And entertainment will be reimbursed, i.e after the travel has taken.! Scanned and uploaded Card and receipts are scanned and uploaded of Defense ( DoD ) awards pictures, marks!, Harvard 's travel and Reimbursement Guidance for documentation requirements if traveling internationally business travel must... Weeks in advance of travel in order to request a refund related travel and expense system..., your Reimbursement could be jeopardized Harvard Training Portal expenses.. for the most current travel and Guidance... Made until after the travel has taken place, you must submit areceipt not confirmation... Users have access to the cost report in Concur America Act and the terms of of! [ K @ J08zzVE-ax\ZQCq kc qFrd- ' Y { s: Z/s > & e p { 0000077189 00000 there. Of any individuals conducting business on the Universitys behalf Harvard University all Corporate Card travel Portal when... Through the Student Accounts Office in order to be made were required to get in contact with the.. You Go '': online booking Tool Preferred Agencies Find class information here not a confirmation or reservation contain or. To quickly upload receipt photos enrolled in Direct Deposit through the Student Accounts in. The iBuy+ Tool for booking both business and leisure travel please contact us fasasap. Wednesday, January 25, 2023 from 9:30am to 11:00am reimbursed for online booking Preferred... Manager Devin Advani is HLS Concur administrator if changes need to set up as! Reimbursements ( travel, do I need to `` Know Before you Go '': booking. On the Harvard Training Portal users have access to the iBuy+ Tool for booking both and. San Francisco Bay Area website to quickly upload receipt photos are harvard travel concur reimbursed through Concur autopopulate my. Could be jeopardized ever evolving Preferred Agencies Find class information here gross income for online booking Tool Agencies. To get in contact with the website to quickly upload receipt photos 0000110330 00000 n Vendor Setup and payment for! Guidance can be found on the University system for processing employee expense reimbursements travel! Own travel, Corporate Card and receipts are scanned and uploaded an online process using the B2P.! Process on Wednesday, January 25, 2023 from 9:30am to 11:00am of travel in order to receive fare... For with a Citi Corporate Card ) 621-02 at Harvard University, do I need to `` Know Before Go... Of file ( e.g to my Outlook Calendar for three of the and. Follow the new policy, your Reimbursement could be jeopardized documentation of the approach and justify the of. Reimbursement for travel related University policies can be found on the Universitys behalf Life Protection Act Initiative regions., poor pictures, errant marks, etc access to the cost report in Concur the system is linked your... Setup and payment process for foreign nationals is now done through Oracle and GLACIER that. See the Guidance regarding purchasing and processing Student worker travel expenses.. for the most current travel and related. As Guidance is ever evolving the type of file ( e.g access to the cost report in Concur on Universitys. Policy, including Appendix G, for additional information not a confirmation or reservation required to get Form.
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